Bordelon Reunion Committee By-laws

ARTICLE I

 

A.       GENERAL.

The officers of the Bordelon Reunion shall be a National Chairman, a Treasurer, a Secretary, a Historian, a Chaplin, and a Ships Storekeeper. Terms are for a two-year period and shall begin January 1 of year 1 and terminate December 31 of year 2.

 

SECTION 1. National Chairman. Shall be appointed by nomination and majority vote at the hi-annual meeting for a period of two years. The duties of the National Chairman are to guide and lead the Bordelon Reunion group in normal routine operations, and oversee the selection and promotion of bi-annual reunions, shall oversee the production and distribution of newsletters.

 

SECTION 2. Treasurer. Shall be appointed by nomination and majority vote at the bi-annual meeting for a period of two years. The Treasurer shall receive and distribute funds collected by the Bordelon Reunion group. All bills must he approved for payment by the Chair of the Finance Committee and by the National Chairman. May he required to be bonded in a sum recommended by Finance Committee. Shall insure that two signatures are required on all checks disbursed. Shall abide by the Membership Dues guidelines. Shall maintain sufficient records of all receipts and disbursements.

 

SECTION 3. Secretary. Shall be appointed by nomination and majority vote at the bi-annual meeting for a period of two years. The Secretary shall performing duties as directed by the National Chairman and shall include, but not limited to, recording the minutes of the Bi-Annual Bordelon Reunion meeting. Shall be custodian of Reunion supplies and property.

 

SECTION 4. Historian. Shall be appointed by nomination and majority vote at the bi-annual meeting for a period of two years. The Historian shall consist of keeping a record of information Important to the history of the members and non-members that have served on the Bordelon. Shall keep records of information concerning the history of Staff Sergeant William J. Bordelon, USMC and the USS Bordelon DD/DDR 881. Shall be the custodian of the member’s addresses, phone numbers, e-mail addresses and other pertinent information and made available to members at his cost.

 

SECTION 5. Chaplin. Shall be appointed by nomination and majority vote at the bi-annual meeting for a period of two years. The Chaplin duties will be as directed by the National Chairman.

 

SECTION 6. Ship’s Storekeeper. Shall be appointed by nomination and majority vote at the annual meeting for a period of two years. The Ship’s Storekeeper shall oversee the purchase and sale of Ship’s Store items. Shall maintain a record of receipts and expenditures. The Budget & Finance Committee approves purchases and all net receipts turned over to the Treasurer.

 

B. OTHERS

 

SECTION 1. Committee Members. The Committee Members shall represent particular time frames of service and represent individuals that served aboard the Bordelon during that time other duties shall be as directed by the National Chairman.

 

SECTION 2. Advisory Committee. The Advisory Committee shall consist of members selected by the National Chairman. A member selected must have served as a Local Chairman or a Bordelon Reunion officer.

 

SECTION 3. Local Chairman. The Local Chairman will be directly involved as the liaison between the selected Reunion site and the National Chairman. Shall report directly to the National Chairman.

 

ARTICLE II

 

A. NOMINEE SELECTION

 

SECTION 1. The selection of the officers shall be made at the Reunion site for the following two years. The attending dues-paid members shall nominate and elect by majority vote for the National Chairman, the Treasurer, the Secretary, the Historian, the Chaplin and the Ship’s Storekeeper.

 

SECTION 2. The newly selected National Chairman shall determine the selection of the Local Chairman, the Committee Members and the Advisory Committee for the following two-year cycle.

 

 B. VACANCY

 

SECTION 1. In the event of a vacancy in the office of National Chairman, the remaining officers in place will select a dues-paid member to take over for the remainder of that person’s term.

 

SECTION 2. In the event of a vacancy in the office of Treasurer, Secretary, Historian, Chaplin, or Ship’s Storekeeper the National Chairman will designate a replacement for the balance of that person’s term.

 

SECTION 3. In the event of a vacancy In any other area such as Local Chairman, Committee Members, or Advisory Committee the National Chairman will designate replacements as needed for the balance of that person’s term. A Committee may be convened at the request of the National Chair

 

ARTICLE III

 

Executive Council

 

A.       PURPOSE

 

The Bordelon Reunion Executive Council is an administrative body, which assists the National Chairman in fulfilling his responsibilities to the dues-paid members of the Bordelon Reunion. It provides a forum for the National Chairman for the discussion of items of importance to the clubs (reunion committee) and makes recommendations to the National Chairman.

 

B. FUNCTION

 

1.      Review all Bordelon Reunion activities.

 

2.      Develop new Ideas for Reunion activities.

 

3.      Formulate new Ideas of educating dues-paid members in new positions.

 

4.      Provide suggestions for programs at the Bordelon Reunion.

 

5.      Discuss and review Bordelon Reunion finances.

 

6.      Assist the National Chairman, the Treasurer, and the Secretary in any way possible.

 

7.      Recommend additions and/or amendments to these guidelines and procedures.

 

C. COMPOSITION

 

The Bordelon Reunion Executive Council shall be composed of not less than 6, members nor more than 12 dues-paid members and shall include the following:

 

1.      National Chairman, who is the chair of the Council

 

2.      Treasurer

 

3.      Secretary

 

4.      Historian

 

5.      Chaplin

 

6.      Ship’s Storekeeper

 

7.      Local Chairman

 

8.      Committee Member 40’s

 

9.      Committee Member 50’s

 

10.    Committee Member 60’s

 

11.    Committee Member 70’s

 

12.    Any of the Advisory Committee

 

D. MEETINGS

 

1.      The Bordelon Reunion Executive Council shall meet at least once during the bi-annual Reunion period at the call of the National Chairman.

 

2.      Meetings shall take place at a location selected by the National Chairman, usually at the Reunion.

 

3.      All meetings shall be chaired by the National Chairman or in his absence, by the Secretary.

 

E. AGENDA

 

The agenda at each Council meeting shall including:

 

1.      Reports by the National Chairman.

 

2.      Report by the Treasurer or by the Finance Committee Chair us requested by the National Chairman.

 

3.      New programs or by-law changes.

 

4.      Other matters proposed by the National Chairman or members of the Council

 

ARTICLE IV

 

A. ADVISORY COMMITTEE.

 

The Advisory Committee shall consist of dues-paid members and must have served as local Chairman or a Bordelon Reunion officer. The National Chairman may seek advice from all of the committee members or as many of them as is practical.

 

B. BUDGET AND FINANCE COMMITTEE

 

  SECTION 1. The Committee shall be composed of four (4) dues-paid members and shall include the following.

 

1.         National Chairman

 

2.       Treasurer

 

3.        A rotating Committee member or Advisory Committee Member

 

SECTION 2. The term of service on said Committee shall be for the (2 year) bi-annual period.

 

SECTION 3. No two members including the Treasurer shall be members of the same family.

 

SECTION 4. The Chair shall be the National Chairman.

 

SECTION 5. The Committee shall review the financial procedures bi-annually for the period completing the prior 2-year period and the current period to date.  Copy of the review to be sent to the National Chairman, the officers of the Bordelon Reunion Committee, and members of the Advisory Committee.

 

ARTICLE V

 

Amendments and Other Resolutions

 

Resolutions including amendments to these By-laws may only be acted upon if presented to the National Chairman not less than sixty (60) days prior to the bi-annual Bordelon Reunion.  The National Chairman shall present to members not less than thirty (30) days prior the Reunion and become effective on approval of two-thirds of the dues-paid members at such reunion

 

 

 

Adopted: 8/25/2001

Amended: 9/20/2003